What Happens at This Stage
Execution is where your team does the work. Nextoria Hub gives your team a structured environment to plan work in sprints, track progress in real time, communicate in context, and maintain full budget visibility throughout.
Sprint Planning
Organize work into time-boxed sprints under Project → Sprints → New Sprint:
| Field | Description |
|---|
| Sprint Name | e.g. “Sprint 1 – Discovery & Architecture” |
| Duration | 1–4 weeks (recommended: 2 weeks) |
| Goal | One-line description of what “done” looks like for this sprint |
| Tasks | Drag tasks from the backlog into the sprint |
| Capacity | Total available hours for the sprint (auto-calculated from team calendars) |
Daily Workflow
A typical team member’s day in Nextoria Hub:
- Check dashboard — see assigned tasks sorted by due date and priority
- Start timer on the first task to begin tracking time
- Update task status as work progresses (drag in Kanban or click status in List)
- Post updates in chat — tag teammates, share files, ask questions in the linked project channel
- Log blockers — blocked tasks appear in the project lead’s daily digest
Handling Scope Changes
When a client requests work outside the agreed proposal:
- Create a Change Request at Project → Change Requests → New
- Describe the additional work, estimated effort, and impact on timeline/budget
- Set a status:
Pending Client Approval
- The client receives a portal notification to approve or decline
- On approval, the change request automatically creates new tasks and optionally generates an addendum invoice
Never start out-of-scope work without an approved change request. Nextoria Hub
flags tasks not tied to an approved scope item.
Progress Reporting
The Progress tab inside each project gives a live project health summary:
- % of tasks completed vs. total
- Days remaining vs. original estimate
- Budget consumed vs. allocated
- Overdue tasks with responsible team member
- Last client activity in the portal
Share this view directly with the client (read-only portal link) or export as a PDF status report.
Communication During Execution
- Use the linked project channel for async team communication
- Use task comments for context-specific conversation
- Use @mentions to pull in specific teammates
- Schedule client check-ins using the Meetings tab (connects with Google Calendar or Outlook)
