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What Happens at This Stage

Execution is where your team does the work. Nextoria Hub gives your team a structured environment to plan work in sprints, track progress in real time, communicate in context, and maintain full budget visibility throughout.

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Sprint Planning

Organize work into time-boxed sprints under Project → Sprints → New Sprint:

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Daily Workflow

A typical team member’s day in Nextoria Hub:
  1. Check dashboard — see assigned tasks sorted by due date and priority
  2. Start timer on the first task to begin tracking time
  3. Update task status as work progresses (drag in Kanban or click status in List)
  4. Post updates in chat — tag teammates, share files, ask questions in the linked project channel
  5. Log blockers — blocked tasks appear in the project lead’s daily digest

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Handling Scope Changes

When a client requests work outside the agreed proposal:
  1. Create a Change Request at Project → Change Requests → New
  2. Describe the additional work, estimated effort, and impact on timeline/budget
  3. Set a status: Pending Client Approval
  4. The client receives a portal notification to approve or decline
  5. On approval, the change request automatically creates new tasks and optionally generates an addendum invoice
Never start out-of-scope work without an approved change request. Nextoria Hub flags tasks not tied to an approved scope item.

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Progress Reporting

The Progress tab inside each project gives a live project health summary:
  • % of tasks completed vs. total
  • Days remaining vs. original estimate
  • Budget consumed vs. allocated
  • Overdue tasks with responsible team member
  • Last client activity in the portal
Share this view directly with the client (read-only portal link) or export as a PDF status report.

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Communication During Execution

  • Use the linked project channel for async team communication
  • Use task comments for context-specific conversation
  • Use @mentions to pull in specific teammates
  • Schedule client check-ins using the Meetings tab (connects with Google Calendar or Outlook)